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Meeting Rooms

The “Library Program Rooms” policy applies to the program rooms available in the 100 Mile House, Williams Lake, and Quesnel Area Branches.  The rooms are principally intended for the following: library sponsored programs; programs co-sponsored by the Cariboo Regional District Library with partner agencies; library staff training sessions; library orientation sessions that are provided to various groups in the communities.

The policy does not apply to meeting room facilities managed by the municipalities of Quesnel, 100 Mile House, and Williams Lake, or by the Cariboo Regional District, that may be available, when they are not booked for other functions, for events sponsored or supported by the Cariboo Regional District Library.

The Board of Directors of the Cariboo Regional District supports use of the Cariboo Regional District Library’s program facilities by non-profit, volunteer, and support groups.  Use of the rooms by community groups and organizations does not constitute the Board’s endorsement, support or co-sponsorship of the activities, beliefs or viewpoints of the participants in the programs or groups using the program rooms.

General Guidelines

  1.  If the program room has not been booked for a library program or orientation session, it is available free of charge to non-profit groups. These groups are not limited to but can include adult recreation and self-help; children’s and youth groups.
  2. Access to the program room may be limited to the branch hours of operation. Branch staff will inform potential users of the room’s availability during hours of closure.
  3. Allowable occupancy varies with each program room.  Branch staff will inform potential user’s of room occupancy limits.


  1. The Reservation Form (PDF) must be completed and signed at the time of booking.
  2. The group representative signing the form agrees that the group will compensate the Cariboo Regional District Library for any damages (beyond reasonable wear) resulting from the group’s use of the program room and adjacent library facilities.
  3. A group or organization may reserve the program room up to four days a month.
  4. A group or organization may book use of the program room up to a three month period.
  5. The library branch should be notified of canceled meetings at least 24 hours in advance of the meetings.
  6. The program room key is to be obtained and returned in accordance with instructions provided by library staff.
  7. Groups are expected to provide their own refreshments.  Alcoholic beverages may not be served.
  8. Please check with library staff regarding available equipment.  Additional equipment, and all stationary supplies, must be supplied by the groups using the program room.
  9. No smoking is allowed within the program room, or other facilities of the library.  The room must be left in a neat and orderly condition.
  10. Non-profit groups using the program room will be permitted to make sales under these conditions:
    1. Sales must be confined to the room and no effort is made to solicit other library patrons.
    2. Sales must be for the benefit of the non-profit organization using the room
  11. The sale of goods that directly or indirectly benefit the Area Branch will be permitted in all public areas of the branch, including the program room.  When an author takes part in a library sponsored program, the Branch may arrange for the sale of the author’s works at the program.
  1. While using the program room, the group shall obey any reasonable direction by library staff not in conflict with established policy.  Any person who fails to obey such direction may be requested to leave the library premises.